Confidentiality & Medical Records
Data Protection Privacy Notice
Easy Read Privacy Notice
We understand how important confidentiality is to our patients and we provide complete confidentiality between you and us at all times.
As a patient it is your right, with certain exceptions, to have all information regarding your personal health, whether kept on paper or on the computer, confidential ? and, to this end, all staff are required to sign a statement of confidentiality to ensure that the highest possible standards of confidentiality are maintained.
When you first register with a practice certain personal details, such as name, address and date of birth are passed to the Primary Care Trust and to the NHS Central Register. This enables your medical record to be located and passed to your new practice. Although the Primary Care Trust's database holds information on childhood vaccinations and immunisations and cervical cytology no other clinical information is held either there or at the Central Register.
It is possible, however, that it may be necessary to share some information regarding your medical history with other health care professionals such as hospital consultants, to ensure you receive appropriate treatment. In addition there are certain statutory requirements that require a practice to pass on information to the authorities, for example notifications of birth or death, infectious diseases, gunshot wounds.
In other cases, such as releasing medical records to solicitors when dealing with complaints or legal claims, information is only released with your written authority to do so.
The Practice occasionally participates in Department of Health commissioned surveys to assess patient experiences of aspects of general practice care. The Practice undertakes an annual patient satisfaction survey.
Freedom of Information
Information about the General Practioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.
Access to Records
In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.
We need to hold personal information about you on our computer system and in paper records to help us to look after your health needs, and your doctor is responsible for their accuracy and safe - keeping.
Please help to keep your record up to date by informing us of any changes to your circumstances.
Doctors and staff in the practice have access to your medical records to enable them to do their jobs. From time to time information may be shared with other s involved in your care if it is necessary. Anyone with access to your record is properly trained in confidentiality issues and is governed by both a legal and contractual duty to keep your details private.
All information about you is held securely and a ppropriate safeguards are in place to prevent accidental loss.
In some circumstances we may be required by law to release your details to statutory or other official bodies, for example if a court order is presented, or in the case of public health issues . In other circumstances you may be required to give written consent before information is released – such as for medical reports for insurance, solicitors etc.
To ensure your privacy, we will not disclose information over the telephone or fax unless we a re sure that we are talking to you. Information will not be disclosed to family, friends, or spouses unless we have prior written consent, and we do not leave messages with others.
You have a right to see your records if you wish.
Please ask at receptio n if you would like further details and our patient information leaflet. An appointment will be required. In some circumstances a fee may be payable.
COVID-19 Privacy Notice
General Practice Data for Planning and Research (GPDPR)
NHS Digital’s daily collection of GP data will support vital health and care planning and research.
You may have read in the press about "General Practice Data for Planning and Research" (GPDPR). This is a new way that NHS Digital will collect data from the GP record to help plan for future NHS healthcare. The new way of collecting patients data reduces the amount of work GP practices have to share the information.
Any data collected will be pseudonymised (meaning it can't be identified with an individual).
There are two types of opt out to consider.
TYPE 1 - this stops any data going from the practice to NHS Digital.
NATIONAL DATA - this will allow the data to be shared with NHS Digital, but stops any data going further than that.
Remember in both instances, the data isn't identifiable to you.
Please note this has now been postponed to the 1st September, so it gives you more time to consider your options.
For information on how we share data, please see Data Policy on our website https://www.uptondoctors.co.uk/info.aspx?p=20
To opt out, you must complete the required opt out form and return it to the surgery –
- Either by dropping off a signed paper copy at the surgery
- Email us a photo of the signed form to firstname.lastname@example.org
A copy of the Type 1 opt out form can be downloaded here:
Opt Out form
Other Sources of Information
Parliamentary and Health Service Ombudsman
New NHS complaints information
Suggestions can be made personally or in writing to any of the Partners or the Practice Director and there is also a suggestion box in the waiting room.
The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.